Relay For Life of Sandy Springs-Buckhead
Health, Kids, Seniors, Women
Ongoing for Planning Committee.
Event held at 1pm May 5th, 2012 - 1 am May 6th, 2012
WANTED: Volunteers for the American Cancer Society Relay For Life of Sandy Springs - Buckhead on Saturday, May 5th 1 pm - Sunday May 6th 1 am, 2012 at Hammond Park in Sandy Springs, GA.. An event where volunteers walk to raise money to fight cancer. Volunteers needed to serve on event planning committee, put together teams for the event, as well as volunteer the days of the event for setup, support, and break-down. Relay For Life is a fun, carnival-like atmosphere where we will raise over $100,000 in the fight against cancer! YOU CAN MAKE A DIFFERENCE AND HELP US FIND A CURE! Contact us here for more information.
Below are some of the Planning Committee Volunteer Opportunities. . .
Accounting: The accounting committee is responsible for collecting, counting, and depositing all RFL income. They are also responsible for attending each committee meeting, verifying team money, and working together on Bank Day and Relay Day.
Advocacy: Advocacy is making sure our local legislators know WE CARE ABOUT CANCER AND WE VOTE. You may be asked to contact local legislators through email, phone calls, or personal notes.
Ceremonies: The Opening, Closing, and Luminary ceremonies are highlights of any Relay event. Lead volunteers are needed for each ceremony to plan and organize the ceremony and help set the tone for the event.
Corporate Sponsorship: Corporate sponsors help boost Relay dollars. Volunteers are needed to organize this effort and help us reach new corporate sponsors. You are not responsible for raising all of the corporate dollars by yourself. Teams are great in helping with this effort. Lead volunteers are needed to help us grow. Volunteer roles also include writing and sending letter to potential sponsors and writing thank you notes.
Entertainment: Volunteers are needed to help organize and line up entertainment. We need a variety of entertainment to include: DJ, live entertainment, and late night games. Volunteers would also be responsible for scheduling the entertainers and working with the ceremony committee to plan the event schedule. You will also work with logistics to ensure proper staging and electrical needs are met for entertainers.
Hospitality: RFL Committee and TC meet once a month. The hospitality committee is responsible for drinks, cups, and maybe a snack at meetings. You are not responsible for making or buying everything but in lining things up for donations or maybe a homemade goodie. Volunteers are also needed to arrive early at the meeting to help set up the room.
Logistics: The logistics team is the most important the month of Relay. Logistics works with parking cars, lighting, stage, campsites, trash cans, security, and first aid, and posting signs. Most of the duties of logistics do not happen until Relay day. You will work closely with Phil Gardner with The City of Hartsville Parks and Recreation.
Luminaria: Volunteers are needed to help organize and sell luminary bags. You are needed to distribute and maintain all luminary bags through teams. Volunteers are also needed to help secure luminary bags, candles and other supplies for the ceremony the night of Relay. You also coordinate with the Ceremonies Chair to plan and implement the Luminaria Ceremony.
Mission: American Cancer Society Missions and Relay For Life go hand in hand. The mission committee works with each Relay team in making us all aware of mission related events happening in the community. These would include Research, Advocacy, Programs, and Educational Events. The chair would host a mission moment at each team captain meeting to help us all stay informed. (screenings, Hope Lodge. . .)
On-Line Communication/Fundraising: This chair is responsible for encouraging on-line donations. The preferred way for teams to register is on line. You can also donate on-line and send email requesting donations on-line. The volunteer's role is to help update the web site and keep everyone up to date with how to use the pages and how money donated on-line in coming in to the event.
PR/Media: We need to spread the word through print, radio, TV, email, and posters! Volunteers are responsible for working with the local media in publicizing meetings, special Relay dates, and most importantly the Relay event date. Volunteers are also needed to distribute RFL signs, posters, flyers, and banners throughout the county.
Survivors: Survivors are the heart of Relay. Volunteers are needed to register survivors throughout the year, plan the survivor's reception held prior to Relay, organize the survivor's lap at Relay, set up the survivors' area at the event to include refreshments, survivor shirts and goodies, and making sure survivors are taken care during the early evening.
Data Collection and Registration: Without accurate data the American Cancer Society can't tell who participated, who donated, and who needs our help. This is a new role especially designed for someone interested in assisting with the scannable forms all teams, survivors, and team members must complete. The volunteers are asked to be present at the team captain meeting and to assist teams with scannable forms making sure each team is registered. The data collection team will also help with making sure Relay t-shirts are correctly ordered.
Team Development: Teams, Teams, Teams! Team recruitment and retention (R&R) volunteers are needed to help recruit new teams from all areas of the county: businesses, churches, schools, families, civic organizations. . . This is the most important committee for the first three months of Relay. Help us spread the word and invite teams to join Relay. You will also be asked to make sure teams have supplies and information they need to be successful. We also want to retain teams form the past by making sure they are aware of meeting dates, times, and have supplies to continue their success. The Team R&R committee leads all TC meetings.
Silent Auction: Organize and manage all aspects of Silent Auction.
Youth Activities: Youth activity volunteers are the energetic volunteers with coloring books, hoola hoops, etc and keep the children entertained. This year we can expand on youth activities since we have different facilities. The possibilities are great.